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How to choose the right vendors

Updated: Feb 23

Choosing the right people to hire for your wedding can get overwhelming. There are literally thousands of photographers, videographers, makeup artists, hairstylists, florists, caterers, musicians etc. out there. All talented and all with their own unique style. But, you need to find the one that fits your style and your budget.


Here are a few things to consider when choosing the RIGHT vendors for YOU:


What kind of Vendors do you want? Think about what you really need VS what you would like at your wedding. We suggest to make two lists: “priority/essential” and “would be nice.”

Do your research. Each vendor type is going to be a different price point, spend the time to look at the average price of the type of vendor in your area. The pricing may/may not include additional travel fees. You may want to consider this, especially if your wedding is taking place at two locations (ceremony and reception in two locations). Look at their portfolios to see if their style suits what you’re looking for.

Decide on a budget! Before you go into the deep end of trends and cool things to have at your wedding, sit down and seriously look at your financials. Some may be more essential than others, but it really comes down to what you and your partner can actually afford. Learning the average costs and setting your budget will help you set hard limits and make decisions when it comes time to sign a contract.

Meet the vendor in person. This may seem like a waste of time, but it is so important! You always want to meet the person behind the scenes (so to speak) and get a feel of who they are and how they are. Is that person passionate? Are they personable? If they love what they do, you can guarantee that they will do a good job on your wedding day.


Ask for second opinions and/or try it yourself. Don’t be afraid to get your family and friends to weigh in. If a friend or family member has used the same vendor before or has seen them in action, they can give you a first-hand account of how that vendor works and treats people. If it’s food-related or one-time use service-related, like hair and makeup, definitely do a trial or a tasting!

PRO TIP: When you are finally ready to commit, go over all the fine details and don’t be afraid to negotiate. If the vendor was kind enough to provide a contract in advance for you to go over, come prepared with your questions and all the pertinent information for your big day. Iron out all the details and make sure you get everything in writing.

If you are going to ask for a reduced price don’t make it a deal-breaker if they say no. Be reasonable with your negotiations. Vendors know what they are worth. They work hard to perfect their craft, not to mention the time and effort they’ve invested in themselves to be able to produce top quality product(s), and you most definitely get what you pay for.


Hopefully, this has provided some insight into your vendor selections.


If you have any questions or want to know more, contact us today!

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